TeamControlSheet is the team task tracker built around a maker–checker–approver workflow: assign the work, review it, sign it off and rate it — with two-way nudges, automatic escalations and an audit trail that answers “who dropped this?” in one click.
In one paragraph: TeamControlSheet is a web-based task tracker for teams that need accountability rather than to-do lists. Every task moves through three roles — maker, checker and approver — and each step is time-stamped. Reviewers and doers can nudge each other, overdue work escalates automatically at 1, 3 and 7 days, and approvers score a weighted 1–5 rating. It is free for up to 5 users and supports up to 3 companies per workspace.
Built for the teams that carry the deadlines
Task lists track what is due. They never track who is holding it right now — so work sits in a slow-motion loop: “I sent it”, “I never got it”, “I thought you approved it”.
The maker–checker–approver model that finance and audit teams already trust — now available to any team, without a spreadsheet.
Set the owner, deadline, urgency, company and category. Add a reviewer when the work needs a second pair of eyes.
MakerThe assignee works to the internal deadline, attaches evidence and submits before the hard deadline.
SubmitThe checker forwards it or sends it back for rework with a required note. Nothing disappears into a chat thread.
CheckerThe approver signs off and scores accuracy, timeliness, teamwork and other factors. The weighted result becomes the rating.
ApproverAccountability is a system, not a personality trait. These are the mechanisms that make it automatic.
Reviewers can remind doers. Doers can remind reviewers. Each nudge shows a seen receipt to the sender and lands in the audit trail — rate-limited to one per sender per task every two hours, so it stays polite.
No more “did you see my message?”At 1 day late the reviewer or approver is alerted. At 3 days the Team Leader is alerted. At 7 days the task is raised in the leadership report. Silence stops being an option.
1 → 3 → 7 daysAccuracy 50%, timeliness 25%, teamwork 15%, others 10%. The weighted score becomes a 1–5 rating.
Cycle time per stage, rework rate, reviewer scorecards and workload balance — so you fix the process, not the person.
Run clients, entities or departments side by side, with reports split by company and colour-coded boards.
Weekly, bi-weekly, monthly, quarterly or yearly. The next cycle creates itself on approval — or import a whole calendar from CSV.
Personal to-dos live beside work tasks but are visible only to their owner — enforced in the database, not just the UI.
Turn flagged emails into tasks with attachments and a link back to the message. Read-only, no password stored.
Every assignment, submission, review, send-back, deadline extension and approval is written as an append-only, time-stamped event with the person’s name attached. Personal tasks stay out of it. Ratings stay private to the Team Leader. The record is the product.
Append-only · exportable · defensibleEvery task carries its own history. Not a comment thread — a record with a name, a timestamp and a reason against every state change.
Most reporting tells you a task was late. TeamControlSheet tells you whether it was late in doing, in review or in approval — and which reviewer is the bottleneck.
If your team already runs on a shared sheet, you already have the data — you just don’t have the mechanism.
| Capability | Spreadsheet | Email / chat | TeamControlSheet |
|---|---|---|---|
| Named owner for every task | Manual | ✕ | ✓ |
| Second-person review before sign-off | ✕ | Informal | ✓ |
| Automatic escalation when late | ✕ | ✕ | ✓ |
| Reminders that work in both directions | ✕ | Lost in threads | ✓ |
| Time-stamped audit trail | Overwritten | Scattered | ✓ |
| Performance ratings with fixed weights | ✕ | ✕ | ✓ |
| Recurring deadlines that re-create themselves | Copy-paste | ✕ | ✓ |
| Stage-level bottleneck reporting | ✕ | ✕ | ✓ |
| Private personal to-dos | ✕ | Mixed in inbox | ✓ |
Every table is protected by database-level policies, so a workspace can only ever read its own rows — even if a request is crafted by hand.
Registration is email + password, handled by Supabase Auth with refreshable session tokens. Application tables hold no passwords, and no default or shared account exists — every login is a verified individual.
An invite link puts people in a pending queue. The Team Leader approves each member before they can see a single task.
No credit card, no trial countdown. The Free plan keeps the full assign, review and approve workflow forever.
Small teams testing the workflow
Up to 5 users
Teams of 3–50 who run on deadlines
3-seat minimum · billed monthly
Multi-entity teams that need the numbers
3-seat minimum · billed monthly
Large or regulated organisations
Talk to us
Prices in USD, per seat per month. Paid plans require a 3-seat minimum. Yearly billing saves 20% ($38/seat Team · $76/seat Business). Checkout, invoices, tax and refunds are handled by Paddle as merchant of record. Cancel any time.
Need a quote, purchase order or bank transfer? Email us — we issue invoices for annual plans.
Register with your work email, invite your team, and assign the first task in under two minutes. No email verification, no credit card. Free for 5 users, forever.